TEI Council Meeting 25 September 2007

The TEI Council teleconference meeting took place on Tuesday 25 September at 12:00 UTC.

Participants: Arianna Ciula (AC), Syd Bauman (SB), Tone Merete Bruvik (TMB), Lou Burnard (LB), Matthew Driscoll (MD), Dan O'Donnell (Minutes; DO), Dot Porter (arrived 12:45; DP), Sebastian Rahtz (SR), Laurent Romary (LR), John Walsh (JW), and Christian Wittern (Chair;CW).

Council members unable to participate: James Cummings (JC), David Birnbaum (DB), and Conal Tuohy (CT).

Contents

Open action items

CW reviewed the action items from the previous minutes.
LB Integrate list of workgroups and members into Guidelines. 2007-09-07
LB reports that all work has been done except some affiliations; suggestion was made that we might want to include new affiliations for those who have changed institutions since their work for us; LB will contact relevant people either directly or via tei-l for checking names and affilitations.
Action 1: LB contact workgroup participants and others who have helped on P5 to check spelling of names and current affiliations. 2007-09-30
LB/JW Integrate revised rendition recommendations into Guidelines. 2007-09-14
Done.
Action 2: JW to provide additional e.g.s and read through existing ones in rendition 2007-09-30
Action 3: ALLread through the proposed list of rendition attribute values and provide feedback to LB 2007-09-30
CT Produce workable examples and proposals for change to facsimile markup (with regard to the meaning of surface and its children). 2007-09-14
Done. Consensus implemented by LB. This item is closed except for bugs and errors.
DB, TMB, SB, LB Revise NH chapter. 2007-09-07
Revision of this chapter is almost complete; SB reports that most all has been completed except replacement of one example, and the provision of English examples throughout as hoped for by Council last meeting. However, SB had thought that because deadline had passed, we were simply foregoing the English examples. Council thought otherwise, and expressed a desire to have the English running example in place even now.
Action 4: SB to finish revisions of NH by end of month 2007-09-30
Action 5: All review NH, which has yet to be read in its new form by anybody other than the authors 2007-09-30
LB Report back to council on any changes to FSD/FS and if necessary rationalise the TEI version. 2007-09-14
LB reports that there are no changes to report; still possible that there may be last minute changes from their side; LB and LR are pushing to get action from the responsible person at the ISO.
DO Produce an ODD for add/del/supplied/etc. proposals with regard to latest modifications of PH/CO chapters. Reporting to Council list. 2007-09-07
DO reports that this was done, but received such luke warm to cold reception from the editors that he decided there was more to lose by introducing these kind of changes this late in the process. As a result abandoned it temporarily. Punted down field for P5.1
ALL Comment on revised add/del/supplied proposals on Council mailing list. 2007-09-14
No Longer Applicable
LB Integrate any agreed add/del/supplied revisions (after Council input) to the Guidelines. 2007-09-20
No Longer Applicable
JC, DP All issues should be resolved and/or reported to Sebastian and/or Council. 2007-09-07
In absence of JC and DP at this point of the call, Council discussed the nexts steps more generally. Decided to call the web design closed except for bugs and errors to comment from TC members on 9-28, while encouraging TC members not to raise major changes before that time. Acceptance or rejections of suggestions delegated to JC and DP. With reassignment of SB back to editorial duties, he will be leaving the site in the hands of JP and DP (with support from SR as needed). JC and DP are to begin liasing with Chris Ruotolo to ensure the integration of the new tei-c.org site and the P5 site. DO is to facilitate this integration process. The TC felt that the webmast from the main board site should have over all leadership responsibility.
Action 6: ALL Report any last minute major suggestions for changes to web design (if you absolutely must) to JC and DP2007-09-28
Action 7: JC, DP Begin integration process with main site with Chris Ruotolo (ongoing)
Action 8: DO Facilitate communication between the two web teams2007-09-25
JC Post a message summarising his objections to the way <specGrp> and <specGrpRef> elements are handled to Council list. 2007-09-01
Done.
ALL Discuss what should be done about <specGrp> and <specGrpRef> elements. 2007-09-07
Done
EDs Remove all leading prose before <specGrp> and <specGrpRef> elements. 2007-09-14
Done
SR Modify XSLT in response to Council decisions concerning <specGrp> and <specGrpRef> elements and/or Council. 2007-09-14
Done
DO, SB Produce revised proposal/ODD about what to do with app/rdg issues and post to Council list. 2007-09-14
DO reported that given the objection to the choice/subst/del/add, he saw no point in pursuing this more complex proposal for P 5.0. CW asked if DO would be willing to prepare a customisation that others could use with P5.0 andadd this to the list of things that should go in P 5.1 DO said he would.
ALL Comment on revised app/rdg draft on Council mailing list. 2007-09-21
No longer applicable
SB Integrate revisions to app/rdg (after Council input) to the Guidelines. 2007-09-28
No longer applicable
LB Integrate changes necessary for a working implementation for modelling of manuscript stemmata, as proposed on council list. 2007-09-07
Done
ALL Review chapters and correct mistakes as per http://tei.oucs.ox.ac.uk/trac/TEIP5/wiki/Review 2007-09-07
Skipped until later in the meeting.
All Add new significant technical revisions to trac for P5 1.1 to keep track of these ideas as they occur to Council during in P5 1.0 revisions. http://tei.oucs.ox.ac.uk/trac/TEIP5/milestone/P5%201.1. Ongoing
No comment was made on this.
SB Check Guidelines prose and examples for namespaces which are not TEI, a recognised schema, or www.example.com (for example, www.hatstand.org). 2007-09-14
On going as the chapters are reviewed and copy-edited.
LB Expand explanatory prose in USE concerning which elements are mandatory and how a user can know this. 2007-09-14
The point of this item was initially lost on Council. Later, after AC discovered additional information, LB said he would devote some attention to it
Action 9: LB Expand explanatory prose in USE concerning which elements are mandatory and how a user can know this as Arianna described it in her email today. 2007-09-30
Eds/SR/LR Consider whether <classes> should have a mode attribute. 2007-09-14
Done. Awaiting final comment from SB.
Action 10: SB read and comment if nec. on solution to mode attribute on <classes> . 2007-10-10
LB Post to Council list a call for examples meeting particular requirements. 2007-09-21
Not done. To be done as part of chapter reviewes and editing.
CW CW to set date for next meeting using meetomatic, and announce. 2007-09-07
Done. Very successfully.

Chapter Triage

CW asked Council members to report on outstanding chapter reviews:
Who # Title Comments
AC MS Manuscript Description Done except for question about <hand> / <handDesc>
Action 11: LB deal with <hand> / <handDesc> issue in MS 2007-09-30
CW WD Representation of non-standard characters and glyphs Done.
CT PH Transcription of Primary Sources CW to contact CT and discover status
Action 12: CW contact CT and discover status of PH
DB ND Names, Dates, People, and Places Not present; CW to contact and discover status
Action 13: CW contact DB and discover status of ND
DB FT Tables, Formulae, and Graphics Done
DP CO Elements Available in All TEI Documents Ongoing. To be finished by 09-30
Action 14: DP finish review of CO 2007-09-30
JC DS Default Text Structure Allegedly spotted in hall with copy of chapter in hand; witness was uncertain if this was a ruse or evidence of ongoing or completed effort. CW to find out.
Action 15: CW contact JC and discover status of DS
JW SA Linking, Segmentation, and Alignment On going; to be completed by 09-30
Action 16: JW complete review of SA 2007-09-30
JW AI Simple Analytic Mechanisms On going; to be completed by 09-30
Action 17: JW complete review of AI 2007-09-30
LR FS Feature Structures Done
LR FD Feature System Declaration Review ongoing ; to be completed by 09-30
Action 18: LR complete review of FD 2007-09-30
LR TD Documentation Elements Done.
MD GD Graphs, Networks, and Trees Done
MD CC Language Corpora Done
SR NH Using the TEI (NH) Awaiting revised version
SR DI Dictionaries Review ongoing; to be completed by 09-30
Action 19: SR complete review of DI 2007-09-30
TMB ND Names Dates, etc. Done

Additional Items for Discussion

There were two additional items for discussion on the agenda:
  • Bibliography
  • Formatting of the Guidelines: decision process for confliction proposals (e.g. formatting "bug" in empty elements like <specDesc> )
The second of these topics was discussed during our review of the relevant action item; only the bibliography question was discussed in detail here.

Bibliography

A vigorous discussion of where we stood and what was involved took place. Minutes became hard to keep and it was agreed DO would post a summary for review. All action items are currently dated to 10-15 pro forma; but some need to be completed before others.

In short: the Gudieline's "bibliography" will contain three parts:
  • Suggested Reading
  • Works Cited
  • Sources of Examples used in the Guidelines
The Suggested Reading section is derived from the 180 or so items in an unstructured bibliography supplied by Kevin Hawkins and Susan Schreibman. DP agreed to take this list, compare it to the 50 or so items in our current Works cited and remove duplicates from the reading list. LR will then convert the Reading List to biblStruct in the same way he and his magic workshop have just finished the Works Cited List. Meanwhile, AC is also collecting sources for examples for use in our "Sources" list. The actual implementation of this part of the bibliography (i.e. the linking of documentation to examples) will be effected by SR. Meanwhile again SR and LB will be converting <bibl> in the text of the guidelines to <ref> pointing at the works cited list.

All the above action produced the following action list:

Action 20: DP Compare Reading List and Works Cited and remove duplicates from the Reading List.2007-10-15
Action 21: LR Convert Reading List to StructBibl 2007-10-15
Action 22: AC Finish extracting sources for list of sources for examples 2007-10-15
Action 23: SR Connect sources of examples bibliography to examples in text 2007-10-15
Action 24: SR/LB Convert <bibl> in the text of the guidelines to <ref> pointing at the works cited list 2007-10-15

Next Meeting

The next teleconference was not scheduled. CW will put up a meetomatic survey to determine the best date. It will, however be at 12:00 noon UTC. This will be:
06:00 MDT in Calgary,
07:00 CDT in Chicago,
08:00 EDT in New York,
13:00 BST in London,
14:00 CEST in Paris,
21:00 JST in Kyoto, and
00:00 NZST in Wellington.

Action 25: CW CW to set date for next meeting using meetomatic, and announce. 2007-09-30