The meeting was certified at ~16:00 GMT, with the following members present: John Lavagnino (JL), Daniel O’Donnell (DO), Sebastian Rahtz (SR), Laurent Romary (LR), Chris Ruotolo (CR), and Susan Schreibman (SS).
Will hold discussion for next Council meeting.
The minutes from the last conference call were approved.
LR restated his proposal for an editorial support group at Oxford, which would manage releases of the Guidelines, maintain software (Roma), and maintain development servers. Total time commitment would be about .2 FTE. The TEI would reimburse Oxford $20K per annum. The work would also account for Oxford’s in-kind host contribution. LR recommended that the Board enthusiastically support this proposal as an important piece of TEI maintenance.
The Board discussed concerns that this arrangement would result in over-centralization. The new Council structure and expanded role of the Chair was implemented in part to ensure that decisions about changes to the Guidelines are properly debated and aired. Actual management of the TEI source is in SourceForge, with multiple committers, and LR can easily redistribute responsibilities if necessary. The editorial support group at Oxford will be analogous to the financial support currently housed at Virginia, in that it could move to another institution at some point in the future. LR argued that we should view this as decentralization — identifying places where there’s a critical mass of competence for specific activities. The expanded role we envision for the SIGs in developing the Guidelines is also part of this decentralization.
The Board voted unanimously to approve the editorial support group at Oxford for a two-year term, subject to confirmation from DP that the necessary funds are available.
The meeting adjourned at 16:33 GMT.