TEI: TEI Board Meeting Agenda – Thursday, November 8th, 2018


via Zoom

Agenda

  • Meeting Procedures and Other Announcements
    • Approve minutes of September and October meetings
      • Do we have sufficient votes for approval of September Board minutes? MD sent general approval
      • MM : not prepared yet (action item for GV)
      • October Board minutes: MD sent general approval
  • Free memberships for TEI course participants
  • TEI2019 Program Committee
  • Developing “TEI-project list” (mail from Lou)
  • TEI-C infrastructure
  • Note: Internationalization and procedures for requesting/granting funding for December agenda
  • New Business
  • Any Other Business

Attendees:

  • Kathryn Tomasek (KT)
  • Laurent Romary (LR)
  • Kiyonori Nagasaki (KN)
  • Georg Vogeler (GV)
  • Martina Scholger (MS)
  • Luis Meneses (LM)

Regret: Hugh Cayless, Michelle Dalmau

Action Points

  • KT to seek approval of minutes over email.
  • LR to contact informally DAiRAH/CLARIN community on providing server infrastructure to TEI-C
  • GV to contact Gimena and set up program committee
  • LM to collect update information on projects
  • LM to send around information password file and key to it separately, e.g. text message
  • GV to prepare minutes from MM
  • HC to provide figures on extending wild apricot to include more “contacts”

Minutes

  • Meeting Procedures and Other Announcements
    • Approve minutes of September and October meetings
      • Do we have sufficient votes for approval of September Board minutes?
        • MD approves via mail 5.11.18
        • GV approves
        • LR approves via mail 24.10.18
      • MM : not prepared yet (action item for GV)
      • October Board minutes:
        • MD approves via mail 5.11.18
        • LR approves mail 24.10.
        • KT approves in minutes document 13.12.
    • Tabled for handling over email–KT

Free memberships for TEI course participants

LR suggests to extend number of “contacts”, at around addition 40/50$/month?

KT supports to keep the policy and to extend

MS supports to keep the policy

HC to give figures: how much do we spend currently? How much space the increase would give us?

TEI2019 Program Committee

Before 2016 PC chair or liaison from Board

Suggestion: return to old policy to name a local board member as PC Chair combined with a co-chair from the board to serve in coming committees (e.g. as pc chair or act as co-chair)

=> TEI2019 that could be GV and Gimena del Rio Riande

General approval of this procedure

GV to contact Gimena

Board and Council are invited to serve as PC member; GV will ask around and suggest names; LR is willing to serve.

Developing “TEI-project list” (mail from Lou)

LM: there is no backlog anymore

LR: why not campaigning?

GV to delete sentence on “not maintained” (done)

KN (in chat): I think it is valuable to list the links of the TEI-adopted project descriptions in the Web sites of research grants, such as NEH and Andrew Mellon.

MS: Link to the project itself?

LM to collect update information on projects

TEI-C infrastructure

Status of website transition

Have almost completed Phase One

Phase Two is about having content in a GitHub repository to improve site transparency and replicability

move to another host? LR: how much would it cost to move to another private host? TEI is connected with academia, so academic institutions could provide the service, e.g. data centres by CLARIN/DARIAH. Why not professionalise it really?

KT: good idea. How to proceed?

LR: would be willing to forward the proposal in the CLARIN/DARIAH context (e.g. humanum, Lyon computing service)

GV: Hardware is not part of the DARIAH infrastructure in Austria.

LR: France abd NL looks better.

LR to contact informally humanum about possibilities (and others in the DARIAH/CLARIN community)

Password (google etc.)

LM to send around information password file and key to it separately, e.g. text message

Note: Internationalization and procedures for requesting/granting funding for December agenda

New Business

none

Any Other Business

none