Original document from the Secretary of the TEI Consortium. Based on notes taken at the TEI Consortium Board Meeting, November 9th, 2003.
The meeting was certified.
The agenda was approved.
Tone Merete will update the Board TEI Procedures document with an item on elections and will circulate to the Board.
There was an action item to create recruiting literature, funds permitting. We decided this was not worth doing.
Tone Merete will put up funding deadline document.
We discussed approaching Japanese funding sources about language encouraging TEI membership in grants. Claus approached Christian Wittern to see about this. Approaching Japanese funding sources about this would be premature, according to Christian. Instead we should stay in touch with Japanese contacts to include TEI membership in their grant proposals, and to encourage TEI-related funding applications.
We discussed whether we can get DFG (German funding agency) to include similar language. Peter Robinson volunteered to pursue this.
Lou talked to Laurent Romary about Feature Structures and ISO. The Feature Structures workgroup has successfully met.
Syd is following up on the GPL copyright license.
Julia reported about the Logo group. None of the existing examples are acceptable yet. Julia will work with the group to develop a brief and to find a design class that might take this on as a project.
Christian Wittern was appointed Chair of the Council.
Julia Flanders was appointed Chair of the Board. Geoffrey Rockwell was appointed Vice-Chair, Patrick Durusau was appointed Secretary and Claus Huitfeldt was reappointed Treasurer.
Peter Robinson reported on the Feedback form filled out by members at the meeting. There were 37 forms returned. Some of the issues that came up were:
- The length of the meeting.
- SIGs were successful and we need to discuss how they can be managed and supported.
- We need to think about the number of Keynote and Invited speakers.
- Attendees enjoyed the long breaks as opportunities to meet and talk with others.
Peter will circulate a more detailed report on the feedback for inclusion in the minutes.
After discussion the following emerged as ideas for the next conference:
- We should reduce the number of invited speakers.
- We should have a poster session, possibly coordinated with a long break.
- We should replace the Open Mike session with a session of short papers that are selected on the basis of a call for papers.
- We should make more time for SIGs and their reports.
- We might allocate time on the Thursday afternoon for SIG activities that would overlap or be coordinated with training.
We discussed how to organize and support the SIGs. Some of the issues that came up are:
- Do we want one or more Board members to act as a conduit for SIGs to interact with the Consortium?
- What will be the status of SIG documents and how can they make recommendations to the Board or Council?
- Should the editors run the web sites for the SIGs or should they run their own?
- Should we recommend that SIGs organize in a particular fashion? For example should we ask that they select a convenor?
Lou Burnard will work with them in the short term should they want a web site or discussion list.
The Chair expressed our appreciation to the Organizing Committee for an excellent conference and meeting. The Committee included Laurent Romary, Peter Robinson, Lou Burnard and Syd Bauman. Tone Merete Bruvik also contributed significantly to the success of the meeting.
We discussed possibilities for the next meeting in 2004. The suggestion that we find a local host in the Far East was discussed and it was noted that this would have an effect on the budget. We agreed that we needed to form a Organizing Committee to quickly identify a date and place for the next meeting.
To that end we selected an Organizing Committee that will include Tone Merete ex-officio, the Editors, and John Unsworth (who has to be contacted about this.)
The Organizing Committee is encouraged to report back by the end of January.
Bill Kretchmar and Edward Vanhoutte were selected for the Nominations Committee. Two board members were also, in accordance with the bylaws, appointed. They are Claus Huitfeldt and ???. The Chair will contact them to see if they are willing to serve.
Tone Merete reported briefly on the NEH project. She mentioned a problem with delayed reporting of expenses that makes it hard to complete the budget.
The Editors’ reports were discussed. The Board will ask the Council and Editors to publish a timetable for P5 and a formal statement of what P5 will do. The Board Chair will ask the Chair of the Council to facilitate this.
Tone Merete reported on our current membership and recruiting. We currently have 70 members of which 12 are new. Most new members are at a lower level. We have a problem with members paying late. We need to improve how we invoice members. [AI.16]
The projection for 2003 was approved.
The 2004 draft budget was introduced by the Treasurer. Claus mentioned how it is less than 2003 because of the absence of the NEH grant. We discussed the effect of the annual conference on the budget and the reduction in funds for invited speakers. We discussed the need to pursue grant opportunities to fund activities of the TEI. We agreed that our next year priority for funding is getting P5 out. New workgroups are a lesser priority.
The 2004 budget was approved.
We discussed how to recognize the contributions of Antonio Zampolli. It was agreed that we should work with other organizations to suitably recognize him. [AI.17]It was also suggested that we could dedicate P5 to him.
At this point the meeting was adjourned.