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                <title>TEI Members Meeting 2002: Executive Director's Report</title>
                <author>Alois Pichler</author>
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                <p>Original</p>

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            <change when="2007-09-12">
                <date>12 September 2007</date>
                <p><name>Chris Ruotolo</name> Converted from HTML to TEI P5</p>
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                <p>First, I would like to express my admiration for the work of the person whom I am
                    to replace at this meeting and in the coming 12 months, Tone-Merete Bruvik, the
                    executive director of the Consortium. Tone Merete has created efficient routines
                    which will help me in doing my work. </p>









                <p>I am Alois Pichler, director of the Wittgenstein Archives at the University of
                    Bergen. The Wittgenstein Archives are a cooperation project between the
                    Department of Philosophy at the University of Bergen and the HIT-Centre at the
                    University of Bergen, located to the HIT-Centre. The Wittgenstein Archives have
                    rich experience in text encoding. They were established in 1990 on the
                    initiative of Claus Huitfeldt, with the objective to produce a complete
                    machine-readable version of the philosopher Ludwig Wittgenstein's philosophical
                    Nachlass. This Nachlass amounts to about 20000 pages. The objective was achieved
                    in 1999. With the machine-readable version, the Archives provide the secure
                    basis for a complete edition of W's works, be it on paper or in electronic form.
                    Consequently, the machine-readable version was already used to produce a
                    publication on CD-ROM, published by OUP under the title "Wittgenstein's
                    Nachlass. The Bergen Electronic Edition".</p>

                <p>The code syntax used for the machine-readable version is MECS, which was
                    developed by Claus Huitfeldt. The encoding language designed especially for the
                    purpose of the transcription of the Wittgenstein Nachlass was called MECS-WIT.
                    Neither is MECS SGML conform, nor does MECS-WIT conform to the Text Encoding
                    Initiative (TEI) guidelines. Although SGML had already become an international
                    standard for text mark-up at the time, when the Archives' project was started,
                    it was thought, that SGML imposed restrictions on transcription work which were
                    infavourable for the transcription of the Wittgenstein Nachlass. Therefore, an
                    alternative code system was developed which was more suitable for our project.</p>

                <p>MECS and MECS-WIT yielded a machine-readable version which was platform
                    independent, very flexible and of high scholarly profile. However, this does not
                    prevent us from seeing its limitations, but rather encourages us to continued
                    revision and improvement. Naturally, here do the TEI and XML come in.</p>

                <p>Since 1990, when the Archives were established, a lot has changed in the context
                    of our text encoding work. With the achievements of XML technology, the TEI has
                    gained extremely. And with the TEI, XML technology wins too. The possibilities,
                    which the combination of XML with TEI offers the user, are impressive. They
                    impressed me at once as soon as I could see them. As a consequence, some of the
                    activities at the Archives which I am most excited about belong to work with
                    translating our machine-readable version from MECS/MECS-WIT to XML/TEI. For the
                    production of the machine-readable version, the Archives have not followed the
                    TEI Guidelines, but we have always had a positive attitude both to the TEI
                    Guidelines and the TEI. Now this positive relationship has received a strong
                    push forward, both with regard to content and with regard to personel.</p>







                <p>The TEI was, for more than 10 years, in terms of organization nothing but a
                    collaborative research effort, supported by grant fonds, in particular by the US
                    National Endowment for the Humanities, by the European Union (EU) and by three
                    associations: the Association for Computers and the Humanities; the Association
                    for Computational Linguistics; and the Association for Literary and Linguistic
                    Computing. In this period, the TEI did very essential and important work, from
                    which we all benefit today. To safe the fruits of these efforts, on the
                    initiative of the Universities of Virginia and Bergen, in 1999 an institution
                    was created which had the task to give the TEI a stable home: the TEI Consortium
                    (TEI-C). As the TEI was non-profit, also the TEI-C was established as a
                    non-profit organization. Part of the rationale behind the creation of the TEI-C
                    was to provide a firm basis of financial support for the work of the TEI. Thus,
                    with the Consortium the TEI received an institutional basis, which was
                    responsible not only for the maintenance and further development of the TEI
                    standard but also for the continued funding of the TEI. The Consortium was given
                    a structure which included a broad representation and participation of the TEI
                    user-communities. These user-communities would inter alia support the TEI with
                    financial contributions. Today, 2 years after the creation of the Consortium, it
                    manages to cover most of its expenses from sources within the Consortium.</p>

                <p> Members of the Consortium - in a broad sense - include subscribers, sponsors,
                    and "members" in a technical sense. When talking of "members", I will in the
                    following refer to this narrow, technical sense. Institutions, organizations,
                    projects and companies can be members of the Consortium in this technical sense.
                    Depending on their size and position in the world economy area, these members
                    contribute with different membership fees. The Consortium has a Board of
                    Directors and a Council, and each member is equally entitled to vote for these
                    Board director and Council positions. Such election will take place tomorrow at
                    the so-called Members-only-meeting. In accordance with the Consortium Bylaws,
                    meetings of the members with Board elections are organized at least once a year.
                    The first such member meeting was held at Pisa in November 2001; thus, this is
                    our second meeting. In addition to members, the Consortium has subscribers who -
                    in distinction from the member class - are individuals: persons. Members
                    meetings are usually followed by Board meetings; thus the Board has had a
                    meeting last year after the members meeting in Pisa in November, and the Board
                    will also meet tomorrow after the Consortium members-only-meeting.</p>







                <p>It was decided at the constitution of the Consortium, that the Board should for
                    the first 2 years include 3 representatives from the earlier mentioned
                    associations from which the TEI received original support. This period ends
                    tomorrow. We express our deep thanks to David Chesnutt from the Association for
                    Computers and the Humanities; Jan Hájic from the Association for Computational
                    Linguistics; and Antonio Zampolli from the Association for Literary and
                    Linguistic Computing for their work and efforts on the Consortium Board. We
                    hope, that they are able to continue to use their skills and authorities for the
                    TEI, and consider standing for election in the future. Other members of Board
                    are representatives for the 4 hosts: Julia Flanders from Brown University,
                    Scholarly Technology Group; Claus Huitfeldt from Bergen University, Humanities
                    Information Technologies Research Programme; Sebastian Rahtz from Oxford
                    University, Computing Services; John Unsworth from Virginia University,
                    Institute for Advanced Technology in the Humanities. John is chair of the Board.
                    2 additional members were elected to the Board in November 2001 in Pisa: Peter
                    Robinson from the Centre for Technology and the Arts, De Montfort University,
                    Leicester; and Harold Short from the Centre for Computing in the Humanities,
                    King's College London. It must be mentioned, that Board meetings are also
                    attended by the two Editors of the Guidelines, Lou Burnard from Oxford
                    University and Syd Baumann from Brown University, and by the Executive Director
                    of the Consortium: We serve on the Board, but we do not vote.</p>

                <p>The very first meeting of the Consortium Board took place in Norway in a hut by a
                    fjord, in May 2001; the second after the members meeting in Pisa. In 2002, the
                    Board met in May in Prague, and - as I already said - it will again meet
                    tomorrow here in Chicago. The agendas for the 2002 Board meetings are to a large
                    extent - and rightly so - filled with discussion of economy matters. The Board
                    in Prague was in the happy position to have the first copy of the new
                    2-volume-edition of P4 physically in its hands and to discuss P4 publication.
                    But it also had to face and try to answer the challenges of financial shortage
                    which had become clear by May 2002. The Board meeting in Chicago will have to
                    take up discussion of the financial situation and try to find means to improve
                    it. It was also at the meeting in Prague, where the detailed plan for the
                    Chicago meeting was laid out.</p>

                <p>The Council is, together with the Board and the editors, responsible for the
                    maintenance and further development of the TEI Guidelines. It is partly elected
                    by the members, and it organizes inter alia Working groups. Christian, Syd and
                    David have just given us presentations of the excellent work which is done in
                    these groups. In addition to Working groups, the council appoints subcommittees;
                    there exists currently 1 subcommittee for Training activities; the TEI training
                    workshop yesterday was organized on the initiative of this committee, which is
                    chaired by Geoffrey Rockwell. 3 seats on the Board, and 4 seats on the Council
                    will be filled tomorrow in the election.</p>









                <p>The greatest event of 2002 was without doubt the publication of the TEI
                    Guidelines, TEI P4, in June 2002. TEI P4 is available both in a 2-volume-print
                    copy and online, or on CDs. The entire P4 can also be downloaded from the
                    Consortium webpages as an HTML version for offline browsing. TEI P5 will be the
                    next full revision of the Guidelines. Work on P5 has already started in the
                    Working groups. Whereas improvement of TEI P4 was restricted to error correction
                    and XML-implementation only, will P5 allow for the possibility of including
                    other changes and revisions. The editors of the P4 guidelines, Michael
                    Sperberg-McQueen, Lou Burnard and Syd Baumann, and those responsible for the XML
                    conversion: Syd Bauman, Lou Burnard, Steven DeRose, and Sebastian Rahtz, deserve
                    our (and not only our) thanks and a great applause.</p>











                <p>One issue on today's agenda is the question: What should the TEI do next? It is
                    clear, that we shall continue to improve the TEI Guidelines and that we shall
                    continue to implement positively important technical developments. But there is
                    one thing which has to be first on our agenda: Recruitment. It is not only the
                    executive director's most pressing duty to do exactly this: to recruit as many
                    members, subscribers and sponsors as possible; I encourage every member and
                    subscriber and friend of the TEI to spread its idea and message and to recruit.
                    Actually, the positive force of the TEI is indeed all too little known; it does
                    come as a surprise to many. I think in particular of Europe where we have many
                    highly profiled scholarly environments belonging to our "sphere of interest",
                    but where many of them are unaware of the benefits from studying and using the
                    TEI. Then there are many others, who do use the TEI but seem unaware of the need
                    to support it by membership or subscription. </p>

                <p>Recruitment will help with the other most important thing: the finances. In 2003
                    we have to keep the budget of expenses very strict: We must not spend more than
                    250000 Dollars, in comparison to 300000 Dollars this year. For reaching the
                    targeted income of 250000 Dollars, we will have to recruit at least 40 new
                    members with an average contribution of 2150 Dollars per year - and we must not
                    lose any existing member. I said "average contribution", because we have
                    membership contributions of different sizes. Not everybody is acquainted with
                    this difference; therefore let me explain:</p>
                <list>

                    <item>Large organizations (with over 25 individuals likely to benefit from the
                        TEI) contribute with the highest input; a US university with more than 25
                        TEI-users e.g. contributes with 5000 Dollars a year. The contribution size
                        depends on the economic area which the organization belongs too; thus, a
                        corresponding university in Poland would pay 2500 Dollars. Such
                        More-than-25-users-organizations are Division 0 members.</item>

                    <item>Division 1 members are organizations with up to 25 TEI-users; if from a
                        high economy area, they contribute with 2500 dollars.</item>

                    <item>Division 2 members are medium-sized organizations, with up to 15
                        TEI-users; if from a high economy area, they contribute with 1500 dollars.</item>

                    <item>Division 3 members are small organizations, with 5 or fewer TEI-users. If
                        from a high economy area, they contribute with 500 dollars.</item>

                    <item>Subscribers are personal individuals; if from a high economy area, they
                        contribute with 50 Dollars.</item>
                </list>

                <p>Thus we have 4 member classes. However, these classes do all have the same
                    election rights, and we do all share the same idea: We want to support the work
                    of the TEI financially, both as an acknowledgement of the benefits which we have
                    from it and as our contribution to making such benefits possible also in the
                    future, for ourselves and others.</p>

                <p>Since the meeting in Pisa in November 2001, 15 new members have joined the
                    Consortium, 5 less than expected and hoped for. In terms of financial
                    contributions, the difference is about 50000 Dollars. Currently we have 62
                    members: 15 Division 0 members, 6 Division 1 members, 8 Division 2 members and
                    33 Division 3 members. We have 61 subscribers. </p>
                <p>In total, 36 members and 24 subscribers are from North America, 2 are from
                    Australia, 1 is from New Zealand, and 23 members and 32 subscribers are from
                    Europe. Europe needs a push forward: We have 6 members from the UK, 3 from the
                    Czech Republic, 3 from Italy, 3 from Belgium and the Netherlands, 2 from Norway,
                    and 1 member each in France, Slovakia, Hungary, Denmark and Spain. But we have
                    no members from Germany or Austria or any other European country except the ones
                    named (although we do have subscribers; in Germany and Austria we have 8
                    subscribers). (This is the status of September 2002.)</p>
                <p> Post-Pisa-members contributed with a total of more than 18000 Dollars. The Pisa
                    recruitment shows that considerations about where to organize member meetings
                    need to go hand in hand with considerations about recruitment. Many now-Italian
                    members and subscribers applied for membership and subscription in advance of
                    the Pisa event, but clearly in connection with the Pisa event.</p>

                <p>Membership recruitment is the "Um und auf" of our organization. And it
                    contributes to fund raising, in more than one way. When looking for large
                    funding from the EU we are aware of the fact, that such funding needs a broad
                    support in the European community. I am convinced that the work of the TEI is
                    fundamentally relevant to the development of a strong European knowledge based
                    society, as is the task of the EU's Sixth Framework programme. The TEI is indeed
                    crucial for implementing the "European Research Area" (ERA) which was defined as
                    a task by the European Commission already some time ago. Therefore I think, that
                    we should concentrate many efforts on producing funding applications to the EU.
                    This includes - on a small scale - funding for the next members meeting, and -
                    on a big scale - funding on a more fundamental basis. I seriously suggest to
                    consider establishing a Work group which works on such EU applications.
                    Application work involves networking, and networking will in turn also lead to
                    recruitment. Tone Merete has already put a considerable amount of work into a
                    TEI application to the EU. Although it in the end has not been successful
                    financially, it has laid much of the basis for continued efforts in this
                    direction, and such efforts are necessary. The Board Meeting in Prague in May
                    2002 decided to invest in EU funding initiatives; these initiatives have to be
                    intensified.</p>









                <p>Let me at this point return to where I started, to the Wittgenstein Archives at
                    the University of Bergen. Last year the Wittgenstein Archives have achieved a
                    great success. We have become a so-called European Research Infrastructure. The
                    status of European Research Infrastructure is given, after application and
                    evaluation procedures, by the European Commission in Brussels, and it is given
                    only for a certain contract period at a time. The status implies that European
                    researchers can come to the Archives for conducting research projects which need
                    the Archives, all this on financial support from the EU, and naturally, after
                    application and selection procedures. The important thing here is: The European
                    Research Infrastructure status is a success not only for the University of
                    Bergen and its Wittgenstein Archives, but for the philosophical community as
                    well, and it is last but not least a great success also for the text encoding
                    community. In the period January-October 2002 7 projects have been conducted at
                    the Archives under this programme; thereof have 3 been directly engaged with
                    text encoding. 1 of the 3 projects was very well acquainted with the TEI before,
                    but the other 2 have learned about the TEI at the Archives in Bergen. It is me a
                    pleasure to tell you, that the leaders of these 2 projects have become very
                    positive about the TEI in Bergen. </p>

                <p>It is my great hope, that the European Research Infrastructure Wittgenstein
                    Archives at the University of Bergen can play an essential role in the
                    recruitment of new TEI-C members, and that they can hopefully do so also in the
                    raising of funds in Brussels. In any case, we will have to work for funding from
                    the EU, and therefore we have to target Europe as explicitely and strongly as we
                    can. Thank you.</p>
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