Call for TEI-C Treasurer and Membership Secretary

The TEI Consortium seeks applicants to fill the TEI-C Treasurer and Membership Secretary position, which will be appointed by the Board of Directors as a non-voting member of the Board. This is a three-year volunteer role which we would hope would start 1 July 2026. This is an essential position for the TEI-C Board of Directors with global outreach and strategic decision-making on behalf of the TEI-C membership. The position offers valuable experience in managing a large budget and directly advising the TEI-C Board of Directors.

The role of TEI-C Treasurer and Membership Secretary is generally described in the TEI-C Bylaws as follows:

The Treasurer and Membership Secretary (hereafter 'Treasurer') shall collect, have custody of and be responsible for all funds of the Consortium, shall keep an accurate account of such funds, shall pay all just bills when due and funds are available, and shall prepare and submit such financial reports as are legally required by the fiscal authorities. In addition the Treasurer shall report to the Membership on the financial affairs of the Consortium during the past year at the Annual Meeting. All checks, drafts, invoices, notices and orders for the payment or receipt of money issued by the Consortium and other similar documents requiring the signature of the Consortium shall be signed by the Treasurer or by such other person or persons as the Board of Directors may from time to time designate for this purpose. The Treasurer shall also be responsible for the recruitment and maintenance of the Member rolls and direction and development of membership benefits and programmes. https://www.tei-c.org/about/bylaws/#TEIby-A5.5

In practice, the role of Treasurer is largely two-fold:

• serving as a liaison with the TEI-C professional association management company (currently, Virtual Inc.) and the rest of the TEI-C Board of Directors
• vision and forecast planning for the ongoing growth of the TEI-C in close collaboration with the rest of the Board of Directors

The primary duties of the Treasurer are to:

• sign financial documents (including checks, tax returns etc.) and approve payments (e.g. expenses) on behalf of the Consortium
• report to the Board and the membership on the finances of the Consortium
• ensure membership payments that are not made by credit card on the membership website, but by other means (PayPal, etc.) are processed properly
• represent the interests of the Consortium in working with the association management company including budget planning, financial forecasting, etc.
• support TEI-C conference and members' meeting hosts, by serving as an intermediary between the hosts, the Board of Directors, and the association management company
• membership strategic planning in close collaboration with the TEI-C Board of Directors
• grant planning and budgeting where TEI-C is involved

The time commitment will range from 5-6 hours a month, depending on the tasks at hand. It's essential that the incumbent:

• like spreadsheets
• be detail-oriented
• be easy to reach by email and TEI-C slack

Experience with managing institutional budgets or similar is desirable.

The TEI-C will support the role-holder’s attendance at the annual TEI conference and a life-long TEI-C individual membership in return for their time commitment. The Text Encoding Initiative Consortium is committed to diversity and inclusion, and ensures equal opportunity to all qualified individuals. We invite applications from all including those with diverse needs, backgrounds, and abilities. There is no requirement for the role-holder to be a US resident or an existing member of the TEI-C for this volunteer role.

Please apply to the Chair of the TEI-C Board, James Cummings, by 31 May 2026, with a covering letter stating motivations for applying for the position and a short resume/CV highlighting the specific competencies. Interviews with potential candidates will be held online. Send application materials to James Cummings at chair@tei-c.org.

If applicants have informal questions about the role, they may approach the current office-holder Hugh Cayless philomousos AT gmail.com.